Attendants: all people present at the event, including but not limited to: organizers, vendors, entertainers, service providers, volunteers, staff, emergency personnel, security, support services, and guests
Total attendants: the maximum number of attendants at a single point in time during the event
2. Procedure:
If the number of total attendants is between 1 and 150 (inclusive), no permit is required.
If the number of total attendants is between 151 and 1000 (inclusive), permits are decided administratively (without public hearings unless determined necessary by Planning staff).
The application must be submitted at least 90 days before the event.
If the number of total attendants is between 1001 and 3000 (inclusive), permits must be reviewed by public hearings with the Planning Commission and the Board of County Commissioners.
The application must be submitted at least 120 days before the event.
Outdoor events exceeding 3000 total attendants are not permitted.
3. Liabilities:
The event organizers and landowners are liable for all violations of the noise ordinance, any state regulation, or noise limits applicable to the outdoor event, and must pay a fine of $500 for the first offense and $10,000 for any subsequent offense;
If the event violates any governing regulation or condition and this is not remedied immediately upon notification from the County, the Director or designee may revoke the permit.
4. Restrictions:
Local, county, and state infrastructure and resources must be able to accommodate the event on the requested date/s;
Priority is given to traditional community outdoor events regardless of the order of applications;
The duration (between arrival of first guest/paying attendee and departure of last guest/paying attendee):
Of music and camping is limited to 48 hours (unless otherwise approved);
Of set up and take-down is limited to 24 hours each (unless otherwise approved);
Minimum requirements (these may be reduced/waived if there are fewer than 500 total attendants):
Access:
Convenient and safe access for ingress and egress of people and vehicle traffic;
The site must be accessible from the public road via existing road systems meeting design standards;
Event operators must coordinate traffic control with Park County Road & Bridge, the Sheriff's Office, the CO State Patrol, CO DOT, and Park County Communications and Emergency Operations;
Operators are financially responsible for agency costs incurred;
Adequate parking must be provided (county/state requirements, industry standards);
A written Access and Traffic Control Plan must be submitted and approved prior to being issued an outdoor event permit;
Grounds:
20 sq ft /person during day, 40 sq ft/person overnight;
Facilities must be well drained and arranged to provide sufficient space for people, vehicles, sanitary facilities, and equipment;
Natural features must be left intact and undisturbed to the extent possible;
Grounds must be free of refuse accumulation, health and safety hazards, and, wherever possible, dust;
Size of event must be limited to number of people for which facilities are designed and approved to accommodate; provisions must be made to not exceed the maximum permissible number; application fees, guarantees, fee assessments and other costs must be assessed retroactively if outdoor event attendance exceeds anticipated numbers;
Illumination must be provided at night to protect the safety of attendants; grounds must be adequately lighted (at least 5 foot candles) and may only reasonably reflect beyond the assembly area boundaries;
A detailed site plan must be submitted and approved prior to issuance of outdoor event permit;
Noise:
conformance with county noise ordinance and state regulations required;
narrative describing anticipated noise impacts and mitigation methods shall be approved prior to permit issuance;
Safety/Security:
Law enforcement and security must be provided and maintained as agreed with the Sheriff's Office prior to event;
Event operator must arrange for provision of additional law enforcement services by Sheriff's Office and be responsible for any costs;
Emergency medical services must be provided during event; if over 500 attendants, an enclosed, covered, and manned, full-time emergency medical station must be provided on-site; the operator must, at their own expense, arrange for emergency medical services by the local ambulance district or independently retained services as approved by the local fire district;
The event site must be maintained and used in a manner that prevents fires and complies with applicable local fire prevention regulations; the operator must, at their own cost, arrange for the provision of fire protection services by the local fire district and/or independently retained services;
Local fire chiefs, the sheriff or designee may dictate site-specific or local fire bans or restrictions; propane/butane or similar devices as approved by local fire district/s are allowed; ember and spark-emitting fires are NOT permitted with the exception of individual camp fires with designated fire rings and screening;
All temporary and permanent facilities must meet all applicable codes; the County and State reserve the right to require an inspection of outdoor event facilities;
Phone and radio communication must be provided and maintained as deemed necessary for emergency response;
A safety and security plan, including communications, must be approved prior to permit issuance;
Health and Sanitation:
Food preparation facilities must be licensed as per State requirements;
Adequate and safe supply of potable water must be provided;
Required sanitary facilities must be provided (as per State/County regulations);
All liquid and solid waste disposal must meet relevant requirements;
The storage, collection, transport, and disposal of refuse shall be conducted to prevent odor, insect, rodent, and other nuisance conditions and comply with State and County regulations;
A health and sanitation plan must be approved prior to permit issuance;
Financial Guarantees and Permit Fees:
Permit Fees as adopted by the Board of County Commissioners' resolution must be paid;
The County, Sheriff's office, local ambulance district/s, local fire district/s, and other service agencies may require monetary deposits, bonds, or written agreements for sufficient financial guarantee for restoration and cleanup of site access or other County property or interests and other services as required;
Insurance:
IF Charging Admission:
Certificate of liability insurance or letters of commitment for insurance must be submitted with the application
Coverage shall extend to all activities and events and provide a minimum coverage of $1,000,000 per occurrence and $3,000,000 aggregate (or higher if required by the County)
Park County shall be named as additional insured
Traditional Community Events - exemptions:
Permit Fees
Monetary deposits and performance bonds
Proof of insurance
Notification by mail
PC and BOCC review, unless applicant is referred for hearing by Development Services Director/designee
Evidence that property taxes have been paid current (available from the County Treasurer's Office)
Executed Agreement for Payment of Development Review Expenses (Appendix C)
Proof of ownership in the form of a warranty deed (available from the Park County Clerk and Recorder's Office)
A site plan of the event site that shows the:
Location/s of all structures on the property
Location/s and name of public road access, internal driveways and event parking areas
Location/s of sanitary facilities, refuge disposal and potable water
A written document from the applicant providing contact number/s of sponsoring organization representative/s, the date and time of the event and the estimated total attendants
A letter from the Sheriff's office explaining traffic control and safety for public roads to the event site and nearby
A letter from the Fire Protection District explaining the safety for the event site and the affected public
A letter from Emergency Medical Services explaining the safety for the event site and the affected public
The monetary deposit and a written agreement for the restoration and site clean-up if the event occurs on County property
6. Approval:
The proposal must meet standards and regulations for group gathering as per Park County's Land Use Regulations and the Colorado Revised Statutes;
The proposed event property has physical characteristics compatible with the proposed event;
The event will comply with all applicable requirements of Land Use Regulations and other governmental agencies;
Proposed access to the property from a public right-of-way is sufficient to accommodate anticipated travel and emergency vehicles;
If the owner, applicant, or affiliate has previously conducted the proposed event or similar, the previous event was in accordance with all governmental requirements;
Sufficient emergency response resources have been arranged for and will be provided to ensure safety of attendees without impacting the safety of others;
The event is not unduly disruptive to permitted or existing uses in the immediate area; and
The Development Services Director or designee, or Board of County Commissioners may impose reasonable conditions on the approval of event permit to ensure the continued use of the property in conformance with Land Use Regulations/other relevant regulations.